OmTrak turned a complex and disparate portfolio into a simple and efficient one
THE SITUATION
The Department of Prime Minister & Cabinet is responsible for a large portfolio of properties that provide accommodation for various government agency workers.
These properties are situated in far remote areas across the Northern Territory, Queensland, and Western Australia.
The Department needed a way to conduct:
- A condition assessment of all properties to identify immediate and ongoing maintenance requirements
- A compliance audit on all buildings to ensure safety for both occupants and communities
- An assessment of each property’s structural capacity to withstand cyclones-An evaluation of the replacement value of each building
- A physical location survey to ensure each property was positioned within the correct boundaries
THE CHALLENGE
The sheer geographical distance between the properties posed immense challenges. It was impossible for the Department to gain and collate data across their portfolio in a centralised and efficient manner.
To date, all data had been stored in disparate systems and only on a site-by-site basis. This made it extremely difficult for the Department to source information quickly and make strategic decisions on the most effective way to deploy resources.
Ongoing management of the properties was ad hoc and time intensive. Importantly, having data stored in various systems and formats made it very complex to apply for Federal funding to complete any neccessary work that was identified.
OMTRAK'S CONNECTED SOLUTION
The OmTrak solution, aided by our experienced Consultants, brought all the key information together in a single, centralised platform that is easy to access.
OmTrak Consulting mobilised a team of specialists to conduct assessments, audits, and surveys across the entire portfolio. We created an optimal logistical program to complete all tasks within a challenging 8-week timeframe. Throughout the project, we provided continuous expert guidance to address challenges and maintain the highest standards of quality and efficiency
Using OmTrak, we successfully collected, consolidated, and centrally stored all key building intelligence, ensuring that every critical piece of information was instantly accessible to all contractors and the client via our intuitive online platform. This innovative approach provided unprecedented visibility and, for the first time, allowed the Department to maintain a strategic overview of all sites.
The condition assessment information was seamlessly integrated into OmTrak’s MPLAN module, enabling the rapid generation of a comprehensive 10-year maintenance plan for each property. This provided the Department with a clear overview of the required maintenance and asset work across their entire portfolio, highlighting both critical needs and the overall maintenance landscape.
THE RESULT
Using OmTrak we developed a next-generation solution for the Department of Prime Minister & Cabinet. Our approach turned a highly complex, disparate, and geographically diverse exercise into an incredibly simplified, collaborative, and highly efficient outcome. We changed what was previously thought possible by delivering a smarter, more functional way to assess and manage their property portfolio.
- All key information is now brought together in a single, centralised platform that every person involved can easily access
- The Department has instant and ongoing visibility over the condition, compliance status, structural capacity, and precise location of every property
- They can make strategic decisions on the most efficient deployment of resources, and the ongoing maintenance and replacement plans give them effortless predictability
- Our strategic overview enables the Department to prepare funding submissions quickly and with compelling data-driven justification
SPEAK TO AN OMTRAK CONSTRUCTION MANAGEMENT SOFTWARE EXPERT
Contact us to find out how OmTrak can work for you. We’re always happy to answer any questions or organise a free demo for you to experience the power of OmTrak for yourself.
SPEAK TO AN OMTRAK CONSTRUCTION MANAGEMENT SOFTWARE EXPERT
Contact us to find out how OmTrak can work for you. We’re always happy to answer any questions or organise a free demo for you to experience the power of OmTrak for yourself.